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Employment Opportunity - Executive Assistant

Employment Opportunity- Executive Assistant

Office of the Generals Superior

(Regular Part-Time: Tuesday – Thursday - 8:30am - 4pm)

Executive Assistant—Office of the General Superior & Assistant General Superior

Job description: The responsibilities include, but are not limited to:

  • Receive incoming calls, retrieve voice mail messages and return calls
  • Maintain phone log, schedule appointments and manage Gmail calendar
  • Attend weekly staff meetings; attend and record minutes of meetings and Board of Trustees meetings and then submit and distribute minutes to members.
  • Coordinate the administrative function of the office of the Generals Superior
  • Attend meetings with and for the Generals Superior, upon request.
  • Any/all other duties assigned.

Skills Required:

  • Must be able to handle significant volumes of highly confidential information with great discretion and absolute confidence
  • Organized with a high attention to detail
  • Excellent communication skills
  • Outstanding interpersonal skills
  • Strong decision making and problem-solving skills
  • Ability to multi-task in fast-paced dynamic environment
  • Proficiency in MS Office Suite with an emphasis on MS Excel, MS Word & MS Publisher
  • Working knowledge of www and Gmail
  • Valid driver’s license and access to a reliable vehicle.
  • A criminal background check will be required of the successful applicant.

Application Details 

22.5 hours/week (Tuesday-Thursday) 
Application Deadline: December 24, 2018
Interviews begin early January
Anticipated Start Date: Tuesday, February 5, 2019

Applications will be accepted from December 10 to December 24, 2018 and should include a cover letter, CV, and contact details for three references. A criminal record check will be requested before hiring. Applications should be addressed to the Companions of the Cross c/o Fr. Allan MacDonald, CC and sent to or fax 613 725 1590. No phone calls please.

We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.